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DocNetDrive

Privacy Policy

Last Updated: January 15, 2025

At DocNetDrive, we take your privacy seriously. This policy explains how we collect, use, and protect your personal information when you use our financial analysis platform. We're committed to transparency and giving you control over your data.

Who We Are

DocNetDrive operates as a financial analysis service provider based in Thailand. Our platform helps businesses and individuals understand their financial data through comprehensive analysis tools. You can reach us at 9 ซอย 10 เพชรเกษม Hat Yai, Hat Yai District, Songkhla 90110, Thailand.

We comply with Thailand's Personal Data Protection Act (PDPA) B.E. 2562 (2019), which came into full effect in 2022. This means we follow strict rules about how we handle your information.

Information We Collect

We collect different types of information depending on how you interact with our platform. Some you give us directly, and some we gather automatically as you use our services.

Information You Provide

  • Account details like your name, email address, and phone number when you register
  • Financial documents and data you upload for analysis
  • Payment information when you subscribe to our services
  • Messages you send through our contact forms or support channels
  • Business information if you're registering as a company

Information Collected Automatically

  • Your IP address and general location data
  • Browser type and device information
  • How you navigate through our platform
  • Time and date of your visits
  • Pages you view and features you use

How We Use Your Information

We're not in the business of selling your data. Everything we collect serves a specific purpose related to providing and improving our financial analysis services.

Primary purposes: We process your financial data to generate the analysis results you request. That's our core function. Without this data, we simply can't deliver the service you're paying for.

  • Generating your customized financial analysis reports
  • Managing your account and subscription
  • Processing your payments securely
  • Sending you important updates about our service
  • Responding to your questions and support requests
  • Improving our platform based on usage patterns
  • Detecting and preventing fraudulent activity
  • Complying with legal obligations under Thai law

We won't use your information for marketing purposes unless you've explicitly agreed to receive promotional communications. And you can change your mind about that anytime.

How We Store and Protect Your Data

Your financial information is sensitive. We get that. Our servers are located in secure data centers with multiple layers of protection.

Security Measures

  • All data transmissions use 256-bit SSL encryption
  • Financial documents are encrypted at rest using AES-256 standards
  • Regular security audits and vulnerability assessments
  • Access controls that limit who can view your data internally
  • Secure backup systems with encrypted storage
  • Monitoring systems that detect unusual access patterns

Our team members who handle user data sign confidentiality agreements and receive regular training on data protection practices. We don't take shortcuts with security.

Data Retention Periods

We don't keep your information forever. Different types of data have different retention schedules based on legal requirements and practical needs.

Data Type Retention Period Reason
Account information Active account + 3 years Service provision and legal compliance
Financial analysis data Active account + 2 years Service continuity and reference
Payment records 7 years after transaction Thai accounting law requirements
Support communications 3 years after last contact Service quality and dispute resolution
Usage logs 12 months System security and improvement

When the retention period ends, we either delete your data securely or anonymize it so it can't be traced back to you. You can also request early deletion in most cases.

Sharing Your Information

We're selective about who gets access to your data. We don't sell it to advertisers or share it casually with third parties.

When We Share Data

  • With payment processors to handle your transactions securely
  • With cloud service providers who host our infrastructure (under strict data protection agreements)
  • With analytics tools that help us understand how people use our platform (using anonymized data)
  • When required by Thai law or valid legal process
  • With your explicit consent for specific purposes

All third-party service providers we work with must meet our security standards and agree to protect your information according to this privacy policy and applicable laws.

Your Rights Under Thai Law

Thailand's PDPA gives you significant control over your personal data. These aren't just theoretical rights – we've built systems to make them practical and accessible.

Right to Access

You can request a copy of all personal data we hold about you. We'll provide it in a commonly used electronic format within 30 days. There's no charge for your first request in a calendar year.

Right to Correction

Found an error in your account details or uploaded the wrong document? You can update most information directly through your account dashboard. For other corrections, contact our support team at [email protected].

Right to Deletion

You can request deletion of your account and associated data. We'll process this within 15 days, though some information may need to be retained for legal compliance (like payment records for tax purposes).

Right to Data Portability

Want to take your financial analysis data elsewhere? We'll provide your uploaded documents and generated reports in standard formats that other services can read.

Right to Object

You can object to certain types of data processing, including marketing communications or automated decision-making that affects you. We'll respect your objection unless we have compelling legitimate grounds to continue.

Right to Restrict Processing

In some situations, you can ask us to temporarily limit how we use your data while we resolve a concern you've raised.

How to exercise your rights: Send an email to [email protected] with "Data Rights Request" in the subject line. Include your account email and specify which right you want to exercise. We'll verify your identity and respond within the timeframes required by Thai law.

Cookies and Tracking

Our platform uses cookies – small text files stored on your device. Most are essential for the site to function, but some help us understand user behavior and improve our service.

  • Essential cookies: Keep you logged in and remember your preferences. These can't be disabled without breaking core functionality.
  • Analytics cookies: Track anonymized usage patterns to help us improve the platform. You can opt out of these.
  • Performance cookies: Monitor system performance and identify technical issues.

You can manage cookie preferences through your browser settings, though disabling essential cookies will affect how our platform works. We don't use advertising cookies or tracking pixels from social media platforms.

International Data Transfers

While our primary operations are in Thailand, some of our service providers operate servers in other countries. When we transfer data internationally, we ensure adequate protection measures are in place.

We only work with providers in countries that Thailand's Personal Data Protection Committee recognizes as having adequate data protection standards, or we implement additional safeguards through contractual agreements.

If you're accessing our service from outside Thailand, your data may be transferred to and processed in Thailand under Thai data protection laws.

Children's Privacy

Our financial analysis services aren't designed for or directed at individuals under 20 years old (the age of majority in Thailand). We don't knowingly collect personal information from minors.

If you're a parent or guardian and believe your child has provided us with personal information, please contact us immediately. We'll delete such information promptly from our systems.

Changes to This Policy

We update this privacy policy occasionally to reflect changes in our practices or legal requirements. When we make significant changes, we'll notify you by email and display a prominent notice on our platform for at least 30 days.

The "Last Updated" date at the top of this page shows when the most recent changes took effect. We encourage you to review this policy periodically, especially if you're concerned about how your information is handled.

If you continue using our services after we've notified you of changes, that indicates your acceptance of the updated policy. If you don't agree with the changes, you can close your account before they take effect.

Complaints and Concerns

If you're not satisfied with how we've handled your personal data or responded to your rights requests, you have options beyond contacting us directly.

You can file a complaint with Thailand's Personal Data Protection Committee, which oversees PDPA compliance. They investigate complaints and have authority to take action against organizations that violate data protection laws.

That said, we'd appreciate the chance to address your concerns directly first. Most issues can be resolved through conversation, and we're genuinely committed to protecting your privacy rights.

Contact Our Privacy Team

Questions about this privacy policy or how we handle your data? Reach out to us:

Email: [email protected]

Phone: +66 2 907 7910

Address: 9 ซอย 10 เพชรเกษม, Hat Yai, Hat Yai District, Songkhla 90110, Thailand

We typically respond to privacy inquiries within 3 business days, though complex requests may take longer to fully address.